3 ways to free up space in your gmail account

Google has recently upped the storage limit for Gmail free accounts to 10GB; a more-than-enough space for average mail users. Corporate users might have more space as they use paid service. Generally we realize our ineffective inbox management ways, when we run out of the space. Remember, Gmail is an efficient mailing service, not a file storage service.

What if you run out storage space? How to bulk delete mails with large attachments to free up the space immediately? This article explains some of the most effective ways to free up the space quickly.

1. Delete spams and empty trash immediately:

Messages in spam or trash for more than 30 days are deleted automatically. When in immediate need of free space, empty trash and delete all spams immediately. Do remember, some legitimate mails might land up in spam folder. Browse through spam folder before deleting mails in it.

Trash-Spam

2. Find and delete messages with attachments:

Gmail is completely search based service. Its mail search features work exactly as google search. Its obvious that the large mails will have attachments with them. Find the mails with attachments by using advanced search filters like:

has:attachment — To find all the mails with attachments
has:attachment filename:pdf — To find all the mails with pdf files attachment
has:attachment filename:ppt — To find mails with power-point presentations as attachment

Similarly you can search for zip, doc, xls file as attachment. The drawback is that you can’t sort the mails by size.

Its unfortunate that gmail doesn’t offer mail sorting by size. However you can sort the mails in two ways.

First is the the IMAP workaround by configuring Thunderbid or Outlook mail client with gmail and sorting mails in mail client. Deleting larger mails in client will simultaneously delete it in your gmail account. I will cover the separate article on details of configuring mail clients with gmail.

Find-big-mail41
Second is the online tool Find Big Mail that I recommend to find large mails. Its free for accounts ending with @gmail.com.

Find Big Mail asks for your mailbox access. Once you grant the access, it remotely scans your mails and label the mails in your inbox as top 3 mails as per size, mails >1mb, >5mb and >10mb.

A more detailed account on Find Big Mail is covered in “How to find big mails in your gmail account”.

3. Bulk delete your mails:

You may get many mails throughout the day which may neither be big nor has any attachment. Over the period of time these mails aggregated in your inbox and eat out a substantial space. You can group these types of mails by using filter and bulk delete them.

One of the ways is to use the advance filters options available in the gmail. Open the mail and click on the filter as shown in the image below. After clicking, a pop up window will appear, make it sure to adjust to group those mails only which you want to delete.

Filter-messages;

Please note that creating a filter will delete all your future mails also. So its advisable not to create filter in this case and only delete the mails by grouping them using the filter.

There might be many other options to manage your account efficiently. Google always keep up the pace and make efforts to make its users’ experience unique. Keep experimenting.

Article Courtesy: biztekmantra.com

Hardeep Handa

Hardeep Handa

I am a seasoned marketing professional. I am ardent reader and avid writer. Management and technology equally excite me. I write regularly in my blog www.biztekmantra.com and www.virginwords.com

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